- Your college or university has hundreds of different types of inventory that need
- to be accurately monitored and managed, including office supplies and consumables
- used by specialized labs and departments. Our robust, all-in-one Inventory System
- gives you the ability to track and report on the use of large quantities of stock
- inventory with implacable inventory management capabilities, throughout multiple
- campuses with barcode tracking technology.
- Our powerful Inventory System helps the University/College in tracking and managing
- shared equipment moving from multiple locations— classrooms, to students and faculty.
VITS - Universities Inventory System
Efficiently track and Manage Inventory within multiple campuses and classes with our world best Inventory System
Welcome To Inventory Management Module
Welcome to Inventory Management System
Introduction
University and Colleges Inventory Tracking Features
Email & SMS Alerts on when to reorder 
University Inventory import module
Barcode technology
Min/Max University Inventory monitoring
Standard College Inventory management
Multi-site inventory tracking
Inventory Management System
University and Colleges Inventory Tracking Features
- Our Inventory System for the education industry, a barcode-based system, offers the ability to manage all types of inventory. Standard, serialized, batch–lot, serialized with quantity, and non-inventories can be managed all in one system.
Powerful Inventory System for Education
The powerful Inventory System for Education defines standard inventory items like ink cartridges and printing paper by a stock number and tracks by location, number, and quantity. The same stock number can be used at multiple schools, colleges, and university locations.
individually tagged items using an ID or serial number
Inventory for schools, colleges, universities, and school districts are individually tagged items using an ID or serial number. School and university course related items like chemicals within chemistry labs, equipment, or medication vitals have contents of each item that need to be quantified in serialized inventory.
Track inventory with expiration dates
Track inventory with expiration dates, such as food, medical supplies, chemistry lab chemicals, etc. Batch–lot inventory tracking also enables you to track date codes and lot codes associated with those items.
Quantity that will be consumed
Quantity that will be consumed or used while in inventory, such as medication bottles with pills, chemical drums with contents that get used, rolls of paper/pulp/textiles with the material being used up over time.
Track anything
Education facilities can now track anything that would be issued out, but not received. For example, using the education Inventory System you can track and issue man-hours and currency.
Advanced Asset Tracking for Education
- Commonly tracked assets in the education industry range from audio/video equipment, computers, and tablet PCs, to important documents. Tracking assets helps schools, colleges, and universities save money by increasing accountability and eliminating lost or misplaced assets.
Audio/ Video Equipment
Keep an audit trail of who had an item for every time it was moved via barcode scanning, providing immediate access to the Education asset location, or checking out-in equipment to certain individuals using the robust Education Asset Tracking System.
School equipment & Furniture Tracking
Configure the Education Asset Tracking System to track educational equipment used in all classrooms such as microscopes, utensils and tools by renaming asset data fields, assigning asset categories and attaching documents and pictures.
IT Asset Tracking
Identify and track all high- valued Educational IT assets using serial numbers, model numbers and asset numbers. Also, schedule asset maintenance and calibrated events to eliminate and prevent missed maintenance schedules. Track IT assets in all locations and departments of Colleges, Districts, and Universities.
Document Tracking
Track any documents such as delivery receipts, stored documents, medical records, financial records or legal records to increase the education branche with immediate access to important files.
Asset Management Features for Colleges, Universities, Schools, and Districts
The Cloud-Based Solution for Asset and Inventory Tracking
The Cloud-Based Asset Tracking and Inventory System can be adjusted to fit the particular needs of organizations of any size. Our Cloud-Based Asset Tracking and Inventory System provides continuous visibility and accessibility from any device using a Web Browser and Internet connection worldwide. The powerful all-in-one Cloud-Based system, combines barcode scanners, real-time reporting, the ability to track asset and stock items anytime anywhere.
Option 1: Cloud-Based - Software as a Service
The client can use ASAP Systems’ environment, provided as Software as a Service and operational on desktops, mobile devices, and tablets.
Option 2: Cloud-Based Dedicated Environment
The database is available on a dedicated server hosted by ASAP Systems specifically for you and accessible via the internet. Each dedicated environment contains a production instance and a sandbox instance which is used for testing. Both environments are accessible on desktops/PCs, mobile devices and tablets.
Option 3: Self Hosted Environment
The databases (for production and sandbox) will be hosted on one of ASAP Systems’ shared servers, and the application will be hosted on a dedicated server. The production and sandbox instances are accessible through desktop/PCs, mobile devices, and tablets.
Mobile Barcode Scanners
- Rugged Mobile Computers
- Unitech PA692
- Withstands 5 ft. drop to concrete
- Scans 1D & 2D Barcodes
- Bluetooth, Wifi, GPS, 3.75G Connectivity
- 3.8in. LCD Display
A generation leaps forward in ease of use, operating efficiencies and accurate transactions. Our Mobile App offers graphical menu choices and logical, configurable data collection fields plus quick and easy scanning and data entry via keypad or stylus. Our mobile app runs on these commercial, off-the-shelf hand-held mobile barcode scanners:
Wireless Barcode Scanners
GENERAL USE -- Motorola LI4278
Barcode Printers
Zebra ZD420t
Experience the convenience of built-in barcode label printing— no external label design software is needed. Our Powerful Inventory and Asset Tracking System supports a variety of printers from world-class supplier Zebra Technologies.
Biometric Devices Signature Capture Pads
Our top-rated system supports a variety of biometric devices from world-class suppliers such as Topaz. Easily integrate the biometric device into your system so it functions as an extension of our System.
Purchase Order
- 1]Purchase order generated for the required material.
- 2]The system can automatically generate the order based on the last 10 month average material requirements.
- 3]The system can generate automatic orders based on the minimum level and minimum order quantity.
- 4]MIS report - Date range wise - Vendor wise - Pending Orders - Cast center wise order
GRR-Goods Received Reports
- GRR- Goods Received at your locations.
- Linked with Purchase Order and cost center wise indent note
- System generate excess order / pending order qty.
- System also generates statements for material ordered without purchase order.
- System will add the quantity received in the inventory.
Counter Goods Sales
Cost Center Wise Sales.
